Content Migration: OpenText Documentum → SharePoint Online

In this video, we demonstrate a Documentum to SharePoint Online migration with our interactive migration analysis tool Xillio Insights. We make migration smart and smooth.

Move content to SharePoint Online, Teams, Records Center or Azure Files

Many organizations are moving their content out of Documentum. The most popular migration combination we see, is a migration in which we move Documentum content and metadata to the cloud collaboration solution Microsoft 365 (previously known as Office 365). During this migration, content is often migrated to SharePoint Online, Teams, OneDrive, Records Center or Azure Files. If you're not looking for a Microsoft solution, Xillio can also assist in a content migration from Documentum to OpenText or Documentum to Alfresco. 

The right experience and tool to deal with specific challenges

When it comes to Documentum, the Xillio migration tool and Documentum connector support the migration of the following specific challenges:
  • Earlier versions of Document, pre SOAP or REST API
  • Major, minor document versions and branching of versions
  • Document renditions
  • Virtual documents
  • Documentum object links
  • Documents with multiple parents

Mapping and restructuring of Documentum

Whether you're planning on migrating the content yourself or to outsource the migration, it is important that the Documentum documents and metadata end up in Office 365 correctly.

SharePoint Online has a different structure than Documentum, so mapping and restructuring is required. SharePoint, for example, contains site collections, sites, libraries, lists, and list items where Documentum uses cabinets, folders, and documents. Having a partner who has the expertise and experience with these challenges, can save you a lot of time. 

Why Xillio?



15 years (!) of experience

We have been doing ECM migrations for over a decade. We know every system and have an answer for every exception

Microsoft Charter Partner

Xillio is a charter member of the Microsoft Content Services Partner Program. Microsoft selected Xillio for its proven content services solutions and approach.


Add value 

We believe a content migration is an opportunity to add value to your content. Restructuring or adding metadata makes it easier to find your documents and improve the acceptance of the new system.  

Make data-driven decisions

With Xillio Insights, you can make data-driven migration decisions based on your source data. It enables you to define a predictable, controllable and defendable migration strategy.

We always deliver!

For the past 15 years we always stayed true to our promise: We always deliver and ensure your project is a success.

Happy customers

We are honored to have so many satisfied customers worldwide in all kinds of industries. 

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Xillio is trusted by over 150+ companies worldwide

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Xillio Insight

Xillio always looks to provide tailored and the most efficient migration service for our clients,to do so, we first make an in-depth analysis of all the content. With Xillio Insights, you make data-driven migration decisions through interactive dashboards. It enables you to define a predictable, controllable, and defendable migration strategy. This allows you to clean, deduplicate, and enrich during your migration, unlocking the true value of your content.

What you get

Out-of-the-box you are provided with the following dashboards.

  • Files and volume
  • File categories and extensions
  • Folder and file activity
  • Duplicates files and folder structures
  • Metadata keywords and usage
  • Common folder names
  • Largest files
  • Empty folders

Every dashboard can be filtered by source system, department, unit, project and dashboards are highly customizable to fit specific needs and exceptions.

How others use it

Clients use it many different ways, but we definitely recognize a pattern. Xillio Insights is used to

  • Prepare for migration
  • Set up a migration strategy per department level
  • Define consolidation planning
  • Create application rationalization strategies
  • Clean up file shares
  • Identify redundant, obsolete and trivial content
  • Build and refine governance and compliance
  • Periodical checks on quality and risks in your content landscape

Learn how we came to develop Xillio Insights in this blog. 

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