Content Migration: IBM Filenet → SharePoint online

In this video, we demonstrate how we extract content and data from a FileNet environment and fileshares, and transfer the content to SharePoint Online. We explain the use of Xillio Insights to analyze the content and metadata and make data-driven decisions. In this case we excluded duplicates and text files from the migration.

In the past years, we have seen an increase in the number of legacy ECM migrations from on-premises document management systems, like IBM FileNet, to cloud solutions like SharePoint online. Do you wish to move all documents out of your legacy FileNet instance to avoid renewing an IBM maintenance cost? Do you wish to migrate your FileNet files along with the metadata to SharePoint Online and Office 365? 

Migrate from IBM FileNet to the cloud

Xillio has many years of experience with migrating content into and out of legacy IBM FileNet instances, like 4.x, 5.x and older versions. We know how to handle annotations on files, deeply nested folder structures as part of FileNet implementations and read only records with its retention policies. With our FileNet connector, we can extract all FileNet data (e.g. documents, images, metadata, permissions).

Plus, using Xillio Insight, we are able to analyze the FileNet data beforehand to help you understand the content and metadata in your system and facilitate data-driven decision making for cleaning up, enrichment, restructuring, and migrating your data.

We support any source and target system

Xillio’s fast and reliable approach and solution help determine the mapping and transformation of the source data in order to make it compatible with the new SharePoint metadata model. Importing the data into SharePoint Online, Office 365,  and OneDrive is done with Xillio’s migration connector.

Xillio’s software has been specifically designed to support any content migration from and to any content management system. Packed with smart features and supported by our experienced consultants, our tooling guarantees the success and accuracy of any content migration project.

Why Xillio?

 

15

15 years (!) of experience

We have been doing ECM migrations for over a decade. We know every system and have an answer for every exception

Microsoft Charter Partner

Xillio is a charter member of the Microsoft Content Services Partner Program. Microsoft selected Xillio for its proven content services solutions and approach.

 

Add value 

We believe a content migration is an opportunity to add value to your content. Restructuring or adding metadata makes it easier to find your documents and improve the acceptance of the new system.  

Make data-driven decisions

With Xillio Insights, you can make data-driven migration decisions based on your source data. It enables you to define a predictable, controllable and defendable migration strategy.

We always deliver!

For the past 15 years we always stayed true to our promise: We always deliver and ensure your project is a success.

Happy customers

We are honored to have so many satisfied customers worldwide in all kinds of industries. 

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Xillio is trusted by over 150+ companies worldwide

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and...

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Xillio Insight

Xillio always looks to provide tailored and the most efficient migration service for our clients,to do so, we first make an in-depth analysis of all the content. With Xillio Insights, you make data-driven migration decisions through interactive dashboards. It enables you to define a predictable, controllable, and defendable migration strategy. This allows you to clean, deduplicate, and enrich during your migration, unlocking the true value of your content.

What you get

Out-of-the-box you are provided with the following dashboards.

  • Files and volume
  • File categories and extensions
  • Folder and file activity
  • Duplicates files and folder structures
  • Metadata keywords and usage
  • Common folder names
  • Largest files
  • Empty folders

Every dashboard can be filtered by source system, department, unit, project and dashboards are highly customizable to fit specific needs and exceptions.

How others use it

Clients use it many different ways, but we definitely recognize a pattern. Xillio Insights is used to

  • Prepare for migration
  • Set up a migration strategy per department level
  • Define consolidation planning
  • Create application rationalization strategies
  • Clean up file shares
  • Identify redundant, obsolete and trivial content
  • Build and refine governance and compliance
  • Periodical checks on quality and risks in your content landscape

Learn how we came to develop Xillio Insights in this blog. 

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