Content Migration: OpenText Livelink → SharePoint Online


In this video, we demonstrate a Livelink to SharePoint Online migration with our interactive migration analysis tool Xillio Insights. We make migration smart and smooth.

Migrations into SharePoint online from legacy Livelink

The adoption of modern ECM and cloud solutions and the wish to move to a lean and agile content landscape is causing enterprises to migrate content from their legacy platforms, like OpenText Livelink. We see a lot of migrations into Office 365 and other modern content services applications.


The Common challenges for Livelink migration

Moving away from an old document management system, such as OpenText Livelink, has specific challenges. The system might be out of support, there is no API to easily connect to it, and most likely, it uses an old structure that requires a complex mapping to adapt to the new SharePoint Online model.

On the other side, there are common challenges when migrating to SharePoint Online or Office 365, such as the import speed into SharePoint Online and the difficulty with identifying the valuable content that needs to be transferred.

Don't worry, Xillio with its rich experience is here to take the challenges and deliver a smooth and efficient migration.

The right strategy for Livelink

We believe that you need to know your content before migrating. An in-depth insight into your content, therefore, is the foundation of your migration strategy. In Xillio, we analyze your content before moving them. Firstly, we use the Livelink API to extract data and files from your old system, then,  we analyze them with Xillio Insights and generate a dashboard for you to review, and you will determine which content is valuable or not (for instance duplicate documents or documents out of retention).

Based on the analyses, Xillio creates the migration rules for the selection and mapping of the content together with the client. These migration rules can be applied prior to the actual migration to identify and overcome issues early in the process. In addition, Xillio facilitates transformation reports prior to migration. Finally, the transformed content is imported into SharePoint Online via our migration API.

Why Xillio?



15 years (!) of experience

We have been doing ECM migrations for over a decade. We know every system and have an answer for every exception

Microsoft Charter Partner

Xillio is a charter member of the Microsoft Content Services Partner Program. Microsoft selected Xillio for its proven content services solutions and approach.


Add value 

We believe a content migration is an opportunity to add value to your content. Restructuring or adding metadata makes it easier to find your documents and improve the acceptance of the new system.  

Make data-driven decisions

With Xillio Insights, you can make data-driven migration decisions based on your source data. It enables you to define a predictable, controllable and defendable migration strategy.

We always deliver!

For the past 15 years we always stayed true to our promise: We always deliver and ensure your project is a success.

Happy customers

We are honored to have so many satisfied customers worldwide in all kinds of industries. 

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Xillio is trusted by over 150+ companies worldwide

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Xillio Insight

Xillio always looks to provide tailored and the most efficient migration service for our clients,to do so, we first make an in-depth analysis of all the content. With Xillio Insights, you make data-driven migration decisions through interactive dashboards. It enables you to define a predictable, controllable, and defendable migration strategy. This allows you to clean, deduplicate, and enrich during your migration, unlocking the true value of your content.

What you get

Out-of-the-box you are provided with the following dashboards.

  • Files and volume
  • File categories and extensions
  • Folder and file activity
  • Duplicates files and folder structures
  • Metadata keywords and usage
  • Common folder names
  • Largest files
  • Empty folders

Every dashboard can be filtered by source system, department, unit, project and dashboards are highly customizable to fit specific needs and exceptions.

How others use it

Clients use it many different ways, but we definitely recognize a pattern. Xillio Insights is used to

  • Prepare for migration
  • Set up a migration strategy per department level
  • Define consolidation planning
  • Create application rationalization strategies
  • Clean up file shares
  • Identify redundant, obsolete and trivial content
  • Build and refine governance and compliance
  • Periodical checks on quality and risks in your content landscape

Learn how we came to develop Xillio Insights in this blog. 

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