CLEAN DATA

Stop wasting hundreds of thousands on storing unneeded data.

  • Save data storage costs immediately.
  • Keep track of storage efficiency over time.

 

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CONTROL INFORMATION

Know exactly where private and confidential data is stored.

  • Identify, classify, and monitor sensitive information.
  • Gain control over confidential and private data.
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MIGRATE CONTENT

Proven methodology, powerful tools, intimate knowledge of content.

  • Migrate to SharePoint or any other platform.
  • Scalable solution adding immediate value.

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Turning data into information

In an earlier post I explained why metadata matters. This time I want to zoom out a little and discuss how to assess the quality of your document collection. Essential to turning data into information. Distinguishing data, content, and information When clients come to us...read more

Comparing web and enterprise content

Yes, organizations focus their digital efforts more heavily on external than internal applications. But three areas are important to both external and internal platforms: structuring, customizing, and governing content. How do web and enterprise compare on these topics? 1....read more

How better metadata would help the New York Times

Spending 15 years on a recipe database without ever tagging ingredients or cooking time. The lack of useful metadata associated with their content is symptomatic of the New York Times’ failure to adapt to the digital age. How the paper and its online readers could profit...read more

Building a business case for content clean-up

The Netherlands has recently seen two examples of drastic content reduction with positive outcomes for the organizations involved and their clients. Vodafone: 85% less pages During a project to improve mobile performance of their content, telecom provider Vodafone decided...read more

World Bank hides solutions to poverty in PDFs

The World Bank have investigated the popularity of their policy reports and found almost one-third is never read! I’m not surprised. The format in which the reports are presented and the quality of the metadata associated with them tell a large part of the story. The World...read more

One tall Lorem Ipsum, please

An example of the power of metadata. Providing a meta description improves visibility on social networks and findability through search engines. Someone in my LinkedIn network recently liked a post announcing a new coffee place – Grant Caffè – opening soon in our...read more

BIDMC Sitecore upgrade: Enabling content reuse

When you decide to upgrade your CMS to the latest version, you can migrate the content as is. But why not take the opportunity to restructure and enrich your content? For the Sitecore upgrade at Beth Israel Deaconess Medical Center (BIDMC - the teaching hospital of Harvard...read more

Tackling drafts and duplicate documents in SharePoint

In my current assignment on behalf of Xillio, I work at an enterprise IT department in a team of business analysts and software architects. Recently we welcomed a new member to our team. One of the first things he suggested is we upload all information we have collected so...read more

I have a small site. Why automate the migration?

While small sites (for example 2,000 pages) are often migrated manually, there are two cases in which a small site is still well suited to an automated content migration. Content Changes Frequently The first situation is sites that change their content frequently. Even a...read more

Classified information for everyone

A note on the difference between classified information in the sense of confidential, and classified information meaning grouped, categorized, and labeled. Access and editability are highly restricted in the former, while the latter makes information readily available for...read more

Migrating to Sitecore: transforming pages to components

Migrating all of your content to Sitecore can be a great challenge. Especially if your current system is based on simple pages and you want to shift to a component-based approach for optimizing content consistency and re-use. Sitecore offers the ability to organize your...read more

Making content work through metadata

Creating useful information from an enterprise’s big pile of unstructured data. How to make content work for an organization's users through metadata. If you cannot explain the purpose of a page, it does not belong on your website. Ecommerce has embraced this principle long...read more

Migrating to SharePoint: how do I organize the data?

If you have decided to go with SharePoint for your organization, you might be dazzled by the features it has to offer. Getting the data from your source systems to SharePoint might seem like a huge challenge, but it’s feasible if you organize it properly. Perform a data...read more

6 reasons why a cut-and-paste migration is problematic

Even for those who've been through a migration before, the announcement of an upcoming migration project can make the palms a little sweaty. They're often complex, involve many parts of the business, and are poorly understood.  Any immediate way to make the situation...read more

Imagine you're a CIO

Today I want to sketch a decision maker's scenario demonstrating the risks of duplicated and poorly classified information.  You are Chief Information Officer at a Fortune 500 company about to select an enterprise content management software package. Ten vendors have...read more

Taxonomy discussions in an enterprise setting

Why ‘small’ and ‘big’ information architecture are hard to separate. Why we need to focus on useful application of taxonomies rather than precise definition. And a hint at manual versus automated content classification.  In this highly recommended article by Christina...read more

ASR: Flexibility and quality improvement in migration to SharePoint

In 2011, the ASR insurance corporation initiated a companywide project to make the move to the SharePoint platform with both their ECM and WCM systems. For the business the new platform held a promise for better integration, easier collaboration, and of course a chance to...read more

One million reasons to use metadata

Not too long ago metadata was seen as an unwanted necessity. From just a WCM SEO tool ten years ago, metadata has evolved into a powerful mechanism that brings relevant content to you on no-matter-what-system you work on. Benefits of findable documents Metadata is the...read more

3 Damaging effects of duplicate information

Around 20% of the data in an enterprise is duplicate information, studies have found. There are many reasons why this is problematic. I'd like to highlight three. 1. Misinforming customers Imagine a customer contact center of a large corporation. Two 95% equal versions of a...read more

People & metadata: a love-hate relationship

People enjoy the benefits of metadata, but hate assigning it. The labor involved can be designed more smartly, reducing the manual work while ensuring high-quality metadata is assigned, letting people benefit from its power. The NSA gave metadata a bad name last year, but...read more

SURF: migrating from SharePoint to Hippo CMS

A content migration from five different websites to one can be a big challenge, even if the amount of content items is not large. That’s what we discovered while facilitating the content migration for SURF, the collaborative organization for ICT in Dutch higher education...read more

When do I start preparing for an upcoming migration?

A content migration can be a complex beast, involving many different areas of your organization. Business owners, content editors, corporate strategy, marketing/communications, developers and infrastructure, they all play a role in your upcoming migration. Strong Vision The...read more

NMa: Enabling effective search through metadata enrichment

The NMa (now called Authority for Consumers & Markets; the Dutch competition regulation authority) aimed to consolidate four websites by migrating them into one global site. The goal was to align the look & feel, simplify the administration process, and greatly...read more

5 reasons why an automated migration is more effective

Any migration project is a complex beast. Resorting to a manual migration can be tempting, but here’s five reasons why an automated approach is more effective. Even for those who've been through one before, the announcement of an upcoming migration project can make the...read more

Migrating to SharePoint is not done by pressing a button

Moving from an existing platform to SharePoint is challenging: it’s a flexible system without much predefined structure. Don’t underestimate data migration. It can be hard to put a label on SharePoint. Is it a CMS, a DMS, or a collaboration tool? The reality is, SharePoint...read more