FileNet to OpenText Content Management Migration

Moving from IBM FileNet to OpenText Content Management gives you control over your content infrastructure while modernizing your platform. Improve scalability, and maintain compliance, without disrupting daily operations. 

Source

  • IBM FileNet (P8 Content Engine, on-premise deployments)
  • FileNet Image Services

Target

  • OpenText Content Management – On-Premise
  • OpenText Content Management – Managed Services
Export-only option available 

Typical challenges

  • Complex metadata models – FileNet's property templates and object classes require precise mapping to OpenText categories and attributes 

  • Custom object types – Business-specific content types need transformation logic 

  • Deep folder structures – Nested hierarchies and inherited permissions add layers of complexity 

  • Compliance and audit requirements – Retention schedules, legal holds, and audit logs must transfer intact 

  • Link Redirection – Managing links that point to archived content 
Records management specialists planning a FileNet to OpenText Content Server migration

What Can Make This Migration Complex

FileNet P8 runs deep. Custom object classes, complex security models, retention policies, and audit trails are the norm, often built up over many years of configuration and customization. OpenText Content Management, however, structures content on a different data model. Metadata, folders, and relationships don’t map one-to-one, and the underlying database schema must be redesigned rather than simply copied across. As a result, metadata mappings require careful analysis and transformation, permissions need to be reconstructed to reflect the new security model, and retention rules and audit trails must be reimplemented so you maintain compliance and traceability in the new environment.

How Xillio Addresses This 

Pre-migration content analysis

We profile your FileNet repository to identify risks, exceptions, and transformation needs before migration starts 

Controlled transformations

Our connectors handle metadata mapping, permission translation, and content restructuring with full transparency 

Validation, reporting, and repeatability

Every object is validated post-migration. Detailed reports show what moved, what changed, and why 

Proven enterprise migration framework

We've migrated billions of documents across regulated industries. Our process is tested, repeatable, and auditable 

Proven at Scale

Xillio has delivered hundreds of enterprise migrations across financial services, government, and healthcare. Our extensive library of connectors, including Filenet and OpenText, are built on 20+ years of migration experience. 

FAQ

Can you migrate permissions from FileNet to OpenText Content Management?

Yes. We map FileNet access control entries (ACEs) to OpenText permissions, preserving user and group-based security. Complex inheritance models are analyzed and reconstructed to match your target structure. 

What happens to metadata and versions?  

All metadata properties are mapped to OpenText categories and attributes. Version histories are preserved, including check-in comments and timestamps. You decide which versions to migrate. 

Can this migration be executed in phases?  

Absolutely. We support phased migrations by department, document type, or business unit. This reduces risk and allows you to validate results before moving the next batch. 

Do you support export-only migrations?

Yes. If you need to archive FileNet content without importing it into OpenText, we can export everything to a structured format with full metadata and audit trails intact. 

How do you validate migration results?  

We run automated validation checks on every migrated object—comparing source and target metadata, file integrity, permissions, and folder structure. You receive detailed reports showing pass/fail status and any exceptions. 

How long does a FileNet to OpenText migration take? 

It depends on volume, complexity, and your validation requirements. A typical enterprise migration takes 8–16 weeks from analysis to go-live. We provide a detailed timeline after the initial assessment. 


Let's discuss your FileNet to OpenText migration

and build a plan that fits your timeline and compliance needs. 

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Get a clear, customized estimate based on your requirements.