Restructuring Local UK Government Content for Better Information Management

Jul 22, 2025 3:41:37 PM

Challenge

Straighten up multiple TBs of shared content from three local govern- mental bodies dispersed across two versions of Alfresco.

Solution

Content analysis, extraction and restructuring, information management.

Benefits

The partnership’s shared content is neatly rearranged in their existing file share infrastructure and task-specific applications, with proper information management strategies in place.

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Case Study

Public Sector Partnership Services

Public Sector Partnership Services (PSPS) is a UK-based Local Authority Trading Company (LATCo) providing back office and IT support for three government authorities united in the South & East Lincolnshire Partner- ship. Together, the Boston Borough Council, East Lindsey District Council and South Holland District Council serve over 300,000 residents across 1,112 square miles.

The outdated Alfresco system the Partnership used was hosted at Boston Borough, with the other two parties and PSPS dialing in for access to shared services and content. However, the implementation didn’t quite meet their needs and resided on unsupported operating systems pre- senting a risk to the organizations. Starting over only served to complicate matters further, as the Partnership now had two versions of Alfresco running simultaneously. Jason Bagley, Technical Services Manager at PSPS, explains: “The information management that was meant to take place never did. As a result, we saw a lot of incorrect labeling, incorrect storage locations, duplication of information, et cetera.”

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“The right people make the job easy. And Xillio has the right people. We quickly developed an understanding and were very much on the same page on how to approach the key deliverable, which was a great start to us working together.”