Integrating Hyland Alfresco with Microsoft 365 Copilot

Microsoft 365 Copilot is redefining how we work, introducing smart assistance across apps like Word, Outlook, and Teams. But what if your business-critical content still lives in Hyland Alfresco? For many enterprise organizations, that’s reality—and a challenge. Copilot can’t deliver on its full promise without access to this content. In this blog, we'll tell you how to unlock AI-powered collaboration without leaving Alfresco behind.

Migration isn’t always the smartest move

Moving everything to SharePoint might sound like a quick fix. But if you’ve built custom workflows, compliance logic, or governance around Alfresco, a full migration becomes risky, costly, and disruptive. For many IT leaders, that’s simply not acceptable.

What if you could connect Hyland Alfresco to Microsoft 365... without moving a single file? For many organizations, that’s not just a possibility, it’s the most logical step forward.

A smarter solution: integrating Alfresco and Microsoft 365

Imagine this: your Alfresco environment remains fully intact, while Microsoft 365 Copilot gains seamless access to its content. No need to dismantle your existing infrastructure to embrace modern AI tooling. No need to re-engineer complex workflows or rebuild compliance configurations. No need to re-establish user permissions. Integrating Alfresco and Microsoft 365 respects the investments you've already made, minimizes disruption for your teams, and preserves the business logic you’ve developed over time. 

From a financial perspective, content integration is significantly more efficient as well. Migration projects often come with high consultancy costs, extended timelines, and hidden productivity losses. Integration helps you sidestep these risks, offering an elegant, scalable path to modernization without the operational headache. And because your content stays exactly where it is, your organization maintains full control and flexibility for future changes—whether that’s expanding to other repositories or adjusting your digital workplace strategy down the line.

Get your Alfresco content Copilot-ready

Simply integrating Alfresco with Microsoft 365 isn’t enough. For Copilot to truly deliver value, the content it accesses must be prepared for interpretation and use by an AI algorithm. That means going beyond connection and focusing on quality and structure.

First, the metadata surrounding your content must be accurate, relevant, and aligned with how people search and work. Without it, Copilot can't fully understand the context of documents or suggest the most useful information. Next, your content landscape should be free of duplicates and outdated files: cleaning up this ‘digital noise’ ensures the AI delivers meaningful, up-to-date responses. Finally, the way content is structured—how it’s grouped, categorized, and labeled—directly influences Copilot’s ability to generate insightful summaries, recommendations, and next steps.

The Xillio advantage 

Xillio supports all these steps as part of our integration process. We help enhance your metadata, eliminate redundancies through smart filtering, and structure your content in a way that aligns with your business goals. The result? Copilot doesn’t just work—it works smarter, with your enterprise content as a powerful foundation.

Our integration platform ensures:

• Seamless Alfresco-to-Microsoft 365 integration 
• AI-optimized metadata transformation 
• Secure, compliant data processing 
• Custom solutions tailored to your business needs

The proof of the pudding...

At Xillio, we have decades of experience migrating and integrating complex enterprise data. We’ve helped global organizations like Build America Mutual manage their sprawling Alfresco sites and successfully connect to the Microsoft ecosystem. But don't take our word for it—we'll let our clients do the talking!

Unlock the full power of AI through integration

Your content holds immense value. With Xillio, you unlock that value inside Microsoft 365 — enabling Copilot to provide richer suggestions, faster answers, and better decisions. All without sacrificing your Alfresco investment.

Ready to future-proof your content strategy?