Leveraging Microsoft 365 Copilot for Agile Enterprise Content
by Sjoerd Alkema, on Jan 8, 2024 3:17:38 PM
With the rollout of Microsoft 365 Copilot, the benefits of AI-supported productivity and data-driven decision-making are more promising than ever. However, there are several things to keep in mind before you dive in headfirst. In this blog, we'll take you through our four proven steps to success for maximum Copilot readiness. Let's get started on the roadmap to agile content!
Step 1: Preparing for Microsoft 365 Copilot - Unlocking Enterprise Content
The Microsoft 365 Copilot algorithm can only process content already managed by Microsoft. That rules out any enterprise content locked in a legacy system or hosted in an external cloud environment. In other words: If you want to capitalize on the added value Microsoft 365 Copilot has to offer your organization, migrating your enterprise content to the Microsoft 365 environment in its entirety is the smarter move.
Proper preparation is key, though – the first step is creating an overview of what you're working with. That means asking a lot of questions:
- What does your current enterprise content management look like?
- Are your business processes already hosted in the cloud, or are you using a range of legacy tools and software? (Perhaps it's a combination of both?)
- How would working with Microsoft 365 improve your current content process, and what are the gaps?
Once you have a clear sense of the playing field and the different factors at play, it's time to plan a future-proof course of action.
Step 2: Optimising Content for Microsoft 365 Copilot migration
Simply “lifting and shifting” your content to Microsoft 365 won't solve your issues, just move them around. For the algorithm behind Microsoft 365 Copilot to work well, your content quality needs to be top-notch. Once redundancies, missing metadata and other issues have been dealt with, your transformed and optimized content is ready to migrate to the Microsoft 365 environment.
An important thing to realize at this stage in the roadmap is that the Copilot algorithm seamlessly adopts the security, compliance, and privacy policies configured for your organization. If those are lacking, your content will still be at risk. That means it's more important than ever to invest in proper content classification, content quality assurance and information governance.
Step 3: Activating Microsoft 365 Copilot-Empowering Your Team
Once your brand-new Microsoft 365 environment is fully configured and tailored to your business needs, it's time to get your team up to speed about the new way of working. This is a crucial step for any content migration process, but especially if you want your team to work with the Microsoft Copilot suite.
Each Microsoft application has specific requirements and interacts slightly differently with the AI. As such, the best way to phrase effective prompts will vary between tools. Be sure to factor in ample time for proper user introduction and training. Once your team is familiar with the Microsoft 365 environment and the Microsoft 365 Copilot, your content process will function much more efficiently than when it was locked into your legacy systems.
Step 4: Sustaining Success with Microsoft 365 Copilot - Long-term Content Strategy
The trick to unlocking the true power of Microsoft 365 Copilot, now and in the future? Formulating a long-term enterprise content strategy. Monitoring compliancy, adoption rates and efficiency after the enterprise content migration process is complete helps you stay ahead of the curve.
Once ECM health becomes a part of your day-to-day operations, its data analyses will also drive your strategic decision-making process. This helps you identify potential business risks sooner, so you can easily change course if necessary – saving you time as well as money.
Discover the benefits of Microsoft 365 Copilot
Our experts have decades of experience with Microsoft 365, so they know the roadmap to agile content like the back of their hand. Let's unlock the full potential of your cloud migration investment, and get your enterprise content 100% ready for Microsoft 365 Copilot!