Hyland OnBase to OpenText Core Content Management

Moving from OnBase to OpenText Core? You're consolidating platforms, cutting costs, and gaining better control over enterprise content. We'll get you there with minimal disruption and full compliance.

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Source

Hyland OnBase (on-premise, legacy modules)

Target

OpenText Core Content Management

Export-only option available

Common challenges

  • Custom document types and workflows unique to OnBase

  • Complex metadata schemas that don't map directly to OpenText

  • Deep folder hierarchies and inconsistent naming conventions

  • Strict compliance and audit trail requirements

  • Large volumes of scanned documents 

  • Managing link redirection to archived data
Records management specialists planning an OnBase to OpenText Content Manager migration

What Can Make This Migration Complex

Hyland OnBase environments are rarely simple. You're dealing with custom object types, complex metadata schemas, deep folder hierarchies, and strict compliance requirements. Add in retention rules, audit trails, and version histories, and you have a migration that demands precision.

How Xillio Addresses This

Pre-migration content analysis

We scan your OnBase environment to identify custom objects, metadata, and potential issues before migration starts. 

Controlled transformations

We map OnBase document types and metadata to OpenText structures, preserving business logic. 

Validation, reporting, and repeatability

Every migration run is logged, validated, and repeatable. You get full audit trails. 

Proven enterprise migration framework

We’ve handled hundreds of complex enterprise content migrations across regulated industries, we know what works with proven frameworks, repeatable processes, and the right controls to reduce risk and keep your business running smoothly.

Proven at Scale

We've moved billions of documents from legacy ECM systems to modern platforms without data loss or downtime.

Xillio is trusted by companies worldwide:

FAQ

Can you migrate permissions from OnBase to OpenText Core?

Yes. We map OnBase security groups and permissions to OpenText roles and access controls. Custom permissions are reviewed during the analysis phase.

What happens to metadata and versions?

All metadata fields are mapped to OpenText equivalents. Document versions are preserved, including version history and audit logs.

Can this migration be executed in phases?

Absolutely. We support phased migrations by department, document type, or business unit. This reduces risk and allows for testing between phases.

Do you support export-only migrations?

Yes. If you need to archive OnBase content without importing it into OpenText, we can export everything to a structured format for long-term storage.

How do you validate migration results?

We run automated validation checks after each migration batch. This includes document counts, metadata accuracy, and permission verification. You get detailed reports at every stage.

What if we have custom OnBase workflows?

We analyze your workflows during the pre-migration phase and work with you to replicate or redesign them in OpenText Core.

Ready to Move Forward?

Let's discuss your migration and build a plan that works for your organization.

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