OpenText Content Management to SharePoint Online Migration

Moving from OpenText Content Management to SharePoint Online means leaving behind legacy infrastructure and gaining a modern, cloud-based platform. You'll reduce costs, improve collaboration, and maintain full control over your content—without disrupting daily operations. 

Source

  • OpenText Content Management – On-Premise
  • OpenText Content Management – Managed Services

Target

  • SharePoint Online
  • Microsoft Teams
  • OneDrive for Business
Export-only is also supported. 

Typical Challenges

  • Complex metadata models – Custom attributes, taxonomies, and classifications that don't map directly to SharePoint 

  • Custom object types – Specialized content structures built over years of use 

  • Permissions – preserving permission inheritance, security models and orphaned files handling

  • Deep or inconsistent folder structures – Long path and file names, nested hierarchies that need restructuring for modern collaboration 

  • Illegal characters – Incompatible or illegal characters in file names blocks content from being imported into SharePoint

  • Compliance, retention, and audit requirements – Legal holds, version history, and audit logs must remain intact 

  • Link Redirection – Managing links that point to archived content
Complex enterprise content migration from on-premises OpenText systems to SharePoint Online

The Xillio Solution

OpenText Content Management has been around for decades. Many organizations run older versions with custom object types, complex metadata schemas, and deep folder hierarchies. Add compliance requirements, retention policies, and audit trails, and you've got a migration that demands precision. 

This is How Xillio Handles It

Pre-migration content analysis

We scan your environment to identify risks, redundancies, and transformation needs before moving a single file 

Controlled transformations

Metadata, permissions, and folder structures are mapped and validated to fit SharePoint's architecture 

Validation, reporting, and repeatability

Every migration run is logged, tested, and repeatable, so you can migrate in phases with confidence 

Proven enterprise migration framework

Our platform connects to OpenText Content Management and SharePoint Online using proprietary connectors, handling the technical complexity so you don't have to 

Proven at Scale 

Xillio has delivered hundreds of enterprise migrations, including multiple OpenText Content Management to SharePoint Online projects. Our customers include global organizations in finance, government, and manufacturing—sectors where compliance and data integrity are non-negotiable. 

Xillio is trusted by 250+ companies worldwide:

FAQ

Can you migrate permissions from OpenText Content Management to SharePoint Online? 

Yes. We map user and group permissions from OpenText Content Management to SharePoint, preserving access controls and security settings. 

What happens to metadata and versions?  

Metadata is transformed to match SharePoint's structure. Version history is preserved, so you maintain a complete audit trail. 

Can this migration be executed in phases?  

Absolutely. We support phased migrations, allowing you to move content in stages while keeping both systems operational. 

Do you support export-only migrations?  

Yes. If you need to archive or export content without importing it into a new system, we can handle that. 

How do you validate migration results?  

We provide detailed reports after each migration run, including item counts, error logs, and validation checks. You'll know exactly what moved and what needs attention. 

What if we're running an older version of OpenText Content Management?  

We've worked with legacy versions before. Our connectors are built to handle older systems, and we'll assess your environment during the planning phase. 

Ready to Move Forward?

Let's discuss your migration and map out a plan that fits your timeline and requirements. 

Request a Quote

Get a clear, customized estimate based on your requirements.