OpenText Content Management to SharePoint Online Migration

Moving from OpenText Content Management to SharePoint Online means leaving behind legacy infrastructure and gaining a modern, cloud-based platform. You'll reduce costs, improve collaboration, and maintain full control over your content—without disrupting daily operations. 

Source

  • OpenText Content Management – On-Premise
  • OpenText Content Management – Managed Services

Target

  • SharePoint Online
  • Microsoft Teams
  • OneDrive for Business
Export-only is also supported. 

Typical Challenges

  • Complex metadata models – Custom attributes, taxonomies, and classifications that don't map directly to SharePoint
  • Custom object types – Specialized content structures built over years of use
  • Permissions – preserving permission inheritance, security models and orphaned files handling
  • Deep or inconsistent folder structures – Long path and file names, nested hierarchies that need restructuring for modern collaboration
  • Illegal characters – Incompatible or illegal characters in file names blocks content from being imported into SharePoint
  • Compliance, retention, and audit requirements – Legal holds, version history, and audit logs must remain intact
  • Link Redirection – Managing links that point to archived content
Complex enterprise content migration from on-premises OpenText systems to SharePoint Online

The Xillio Solution

OpenText Content Management has been around for decades. Many organizations run older versions with custom object types, complex metadata schemas, and deep folder hierarchies. Add compliance requirements, retention policies, and audit trails, and you've got a migration that demands precision. 

This is How Xillio Handles It

Pre-migration content analysis

We scan your environment to identify risks, redundancies, and transformation needs before moving a single file 

Controlled transformations

Metadata, permissions, and folder structures are mapped and validated to fit SharePoint's architecture 

Validation, reporting, and repeatability

Every migration run is logged, tested, and repeatable, so you can migrate in phases with confidence 

Proven enterprise migration framework

Our platform connects to OpenText Content Management and SharePoint Online using proprietary connectors, handling the technical complexity so you don't have to 

See the Migration Process in Action

Successful migrations start with visibility. This demo shows how Xillio Insight uncovers content patterns, data activity, and migration opportunities, while Xill4 enables content transformation and target mapping to ensure a secure, compliant, and efficient migration. 

Watch the demo

Proven at Scale 

Xillio has delivered hundreds of enterprise migrations, including multiple OpenText Content Management to SharePoint Online projects. Our customers include global organizations in finance, government, and manufacturing—sectors where compliance and data integrity are non-negotiable. 

Xillio is trusted by 250+ companies worldwide:

Experience You Can Trust

Organizations trust Xillio to deliver large-scale OpenText to SharePoint migrations with minimal risk and proven business outcomes.

For a major Australian utility company, Xillio migrated 51 terabytes of content and 25.5 million documents from OpenText Content Server to Microsoft SharePoint across more than 30 business functions, completing the migration on time and within budget while maintaining uninterrupted operations.

51 Terabytes, Zero Escalations A Seamless Move to SharePoint
51 Terabytes, Zero Escalations A Major Utility Company's Seamless Move to SharePoint

51 Terabytes, Zero Escalations A Seamless Move to SharePoint

OpenText to SharePoint: 10.3M Financial Records Migrated Safely
10.3M Financial Records Migrated from OpenText to SharePoint Successfully

OpenText to SharePoint: 10.3M Financial Records Migrated Safely

 In another project, Xillio helped a leading Australian automotive financial services provider migrate 10.3 million financial records from OpenText Content Server to SharePoint Online across 24 SharePoint sites, ensuring regulatory compliance, preserving metadata and file integrity, and achieving zero business disruption. 

FAQ

Can you migrate permissions from OpenText Content Management to SharePoint Online? 

Yes. We map user and group permissions from OpenText Content Management to SharePoint, preserving access controls and security settings. 

What happens to metadata and versions?  

Metadata is transformed to match SharePoint's structure. Version history is preserved, so you maintain a complete audit trail. 

Can this migration be executed in phases?  

Absolutely. We support phased migrations, allowing you to move content in stages while keeping both systems operational. 

Do you support export-only migrations?  

Yes. If you need to archive or export content without importing it into a new system, we can handle that. 

How do you validate migration results?  

We provide detailed reports after each migration run, including item counts, error logs, and validation checks. You'll know exactly what moved and what needs attention. 

What if we're running an older version of OpenText Content Management?  

We've worked with legacy versions before. Our connectors are built to handle older systems, and we'll assess your environment during the planning phase. 

Ready to Move Forward?

Let's discuss your migration and map out a plan that fits your timeline and requirements. 

Request a Quote

Get a clear, customized estimate based on your requirements.