Network Drives to OpenText Content Management

Moving from unstructured network drives to an OpenText Content Management transforms chaotic file shares into a governed, searchable content repository—creating consistent, high‑quality, AI‑ready data that future‑proofs your organization for Aviator and other emerging AI capabilities.

Source

  • Network file shares
  • DFS environments
  • NAS storage systems

Target

  • OpenText Content Management – On-Premise
  • OpenText Content Management – Managed Services
Export-only option available 

Typical challenges

  • Unstructured content –Deeply nested, inconsistently organized folders create messy data that Aviator cannot handle effectively and therefore require upfront analysis and restructuring
  • Minimal metadata – File names and folder paths must be transformed into meaningful metadata fields 
  • Duplicate content – ROT (Redundant, Obsolete, Trivial) content needs identification and cleanup 

  •  Inconsistent permissions – Ad-hoc folder permissions need rationalization and mapping to structured roles

  • Link Redirection – Managing links that point to archived content

Records management specialists planning a network drives to OpenText Content Server migration

What Can Make This Migration Complex

Network drives accumulate chaos. Years of uncontrolled folder nesting, inconsistent naming conventions, redundant copies, and minimal metadata create significant challenges. OpenText Content Management – On-Premise requires structured content—folders must become categories, file names become metadata, and permissions need proper governance. 

How Xillio Addresses This 

Pre-migration content analysis

We profile your network drives to identify ROT content, duplicates, and structural issues before migration starts

Controlled transformations

Our connectors extract metadata from file names and paths, apply cleanup rules, and restructure content with full transparency 

Validation, reporting, and repeatability

Every object is validated post-migration. Detailed reports show what moved, what changed, and why

Proven enterprise migration framework

We've migrated billions of documents across regulated industries. Our process is tested, repeatable, and auditable

Proven at Scale

Xillio has delivered hundreds of enterprise migrations across financial services, government, and healthcare. Our extensive library of connectors, including file system and OpenText, are built on 20+ years of migration experience. 

FAQ

Can you migrate permissions from network drives to OpenText Content Management – On-Premise? 

Yes. We map NTFS permissions to OpenText security groups, preserving user and group-based access. We help rationalize complex or inconsistent permissions into a cleaner governance model. 

What happens to folder structures? 
Folder hierarchies can be preserved, flattened, or restructured based on your requirements. We extract metadata from folder paths and file names to create rich, searchable content in OpenText. 
Can this migration be executed in phases? 
Absolutely. We support phased migrations by department, file type, or business unit. This reduces risk and allows you to validate results before moving the next batch. 
Do you support export-only migrations? 

Yes. If you need to archive network drive content without importing it into OpenText, we can export everything to a structured format with full metadata intact. 

How do you validate migration results?
We run automated validation checks on every migrated object—comparing source and target metadata, file integrity, permissions, and folder structure. You receive detailed reports showing pass/fail status and any exceptions. 
How long does a network drives to OpenText migration take? 
It depends on volume, complexity, and your validation requirements. A typical enterprise migration takes 8–16 weeks from analysis to go-live. We provide a detailed timeline after the initial assessment. 

Let's discuss your network drives to OpenText migration

and build a plan that fits your timeline and compliance needs. 

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Get a clear, customized estimate based on your requirements.