OnBase to OpenText Content Management On-Premise Migration

Hyland OnBase has served you well for workflow-driven document and case management, but its legacy architecture now limits how far you can scale governance and analytics. Moving to OpenText Content Management On-Premise lets you modernize that records backbone with stronger information governance, deeper integrations, and AI‑ready capabilities—while preserving the tight control and compliance rigor your organization demands

 

Source

  • Hyland OnBase (on-premise deployments)

Target

  • OpenText Content Management – On-Premise
  • OpenText Content Management – Managed Services
Export-only option available 

Typical challenges

  • Complex metadata models – Hyland OnBase's keyword types and document type groups require precise mapping to OpenText categories and attributes 
  • Custom document types – Business-specific content types need transformation logic 
  • Workflow dependencies – Active workflows and lifecycle policies must be analyzed and migrated or recreated 
  • Compliance and audit requirements – Retention schedules, legal holds, and audit logs must transfer intact 

  • Link Redirection – Managing links that point to archived content 
Records management specialists planning an OnBase to OpenText Content Server migration

What Can Make This Migration Complex

Hyland OnBase runs deep. Custom document types, keyword sets, workflows, and retention rules are tightly intertwined, while OpenText Content Management On-Premise structures content differently—so metadata never maps one‑to‑one and permissions must be carefully rebuilt. Xillio untangles that complexity and lands it cleanly in OpenText.

How Xillio Addresses This 

Pre-migration content analysis

We profile your OnBase repository to identify risks, exceptions, and transformation needs before migration starts 

Controlled transformations

Our connectors handle metadata mapping, permission translation, and content restructuring with full transparency

Validation, reporting, and repeatability

Every object is validated post-migration. Detailed reports show what moved, what changed, and why

Proven enterprise migration framework

We've migrated billions of documents across regulated industries. Our process is tested, repeatable, and auditable

Proven at Scale

Xillio has delivered hundreds of enterprise migrations across financial services, government, and healthcare. Our extensive library of connectors, including OnBase and OpenText, are built on 20+ years of migration experience. 

FAQ

Can you migrate permissions from OnBase to OpenText Content Management – On-Premise?

Yes. We map OnBase user groups and document security to OpenText permissions, preserving role-based access controls. Complex security models are analyzed and reconstructed to match your target structure. 

What happens to metadata and versions? 
All keyword values are mapped to OpenText categories and attributes. Version histories are preserved, including revision notes and timestamps. You decide which versions to migrate. 
Can this migration be executed in phases? 
Absolutely. We support phased migrations by department, document type, or business unit. This reduces risk and allows you to validate results before moving the next batch. 
Do you support export-only migrations? 

Yes. If you need to archive OnBase content without importing it into OpenText, we can export everything to a structured format with full metadata and audit trails intact. 

How do you validate migration results? 
We run automated validation checks on every migrated object—comparing source and target metadata, file integrity, permissions, and folder structure. You receive detailed reports showing pass/fail status and any exceptions. 
How long does an OnBase to OpenText migration take? 
It depends on volume, complexity, and your validation requirements. A typical enterprise migration takes 8–16 weeks from analysis to go-live. We provide a detailed timeline after the initial assessment. 

Let's discuss your OnBase to OpenText migration

and build a plan that fits your timeline and compliance needs. 

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Get a clear, customized estimate based on your requirements.