OpenText Content Management On-Prem to OpenText Content Management latest version

Moving from legacy OpenText Content Management On-Premise to current On-Premise or Managed Services versions often goes beyond a technical upgrade.
Database and platform changes turn it into a migration scenario that requires precision and control.
We ensure a seamless, auditable transition while safeguarding structure, metadata, and compliance.

Source

  • OpenText Content Management (on-premise, legacy versions including 10.x, 16.x, 20.x, 21.x)

Target

  • OpenText Content Management – On-Premise (current versions)
  • OpenText Content Management – Managed Services
  Export-only option available  

Typical challenges

  • Complex metadata models with custom attributes and classifications 

  • Custom object types and workflows built over multiple versions 

  • Deep folder hierarchies with inconsistent naming conventions 

  • Compliance, retention policies, and audit trail requirements 

  • What looks like a straightforward upgrade becomes a full migration due to underlying database changes and architectural shifts

  • Version history and document relationships that must remain intact 

  • Redirection of links pointing to archived content
Records management specialists planning an OpenText Content Server consolidation or upgrade

 How Xillio Handles It 

Complexity

OpenText Content Management – On-Premise environments become highly complex over time. Custom object types, layered permission models, and years of accumulated metadata make it nearly impossible to execute a simple 1:1 migration, especially when the target requires a different database structure.

Instead, the migration must reshape and enrich your content and metadata so it’s not only compatible with the new platform, but also clean, consistent, and AI-ready for tools like Aviator

Solution

Pre-migration content analysis identifies risks before they become problems 

Controlled transformations map your custom structures accurately 

Validation and reporting at every stage ensure nothing gets lost 

Proven enterprise migration framework built on 22+ years of experience

Proven at Scale

Hundreds of enterprise migrations delivered across financial services, government, healthcare, and manufacturing sectors.

Organizations worldwide trust Xillio to handle their most critical content migrations. Our track record includes migrations involving millions of documents, complex permission structures, and strict regulatory requirements.  

The content is migrated straight into and published on the live environment of government.nl in scheduled, automated manner

Government of the Netherlands

It was a pleasure to work with a company that understood our needs. From the very first conversation, it was clear they knew exactly what they were doing, and how to do it well. They asked all the right questions, delivered on their promises and completed the project on time. That expertise was an important part of why we wanted to work with Xillio.

David McIntyre

Build America Mutual

We are building the Avans SharePoint environment department by department. The overall layout is becoming clearer and thanks to Xillio we now have an optimally arranged process.

Antal Derene

Avans University of Applied Sciences

All in all, we were impressed by the flexibility of Xillio’s solution and the support of the Xillio team throughout the migration

Simon Denton

Mott MacDonald

Xillio’s expertise and commitment was excellent, and it’s clear that they understand every step involved in a content migration.

Dietmar Rabich

WestLotto

We were very happy with Xillio’s help and expertise. Without these we’d never have been able to bring our project to such a successful and timely conclusion.

Stefan Groen

Erasmus University

During discussions, the Xillio specialists’ professionalism came to the fore with a transparent project plan and proven tools. That gave us the confidence that they could indeed take on this huge challenge. The result was a very pleasant cooperation.

Astrid Faassen

Middelburg Municipality

Audit-ready migration process preserving versions and metadata in OpenText Content Server
Explore Case Studies

FAQ

Can you migrate permissions from OpenText Content Management – On-Premise to OpenText Content Management – On-Premise, current version?  

Yes. We preserve your existing permission structures, including user groups, roles, and access control lists. Custom permissions are mapped accurately to maintain security in your target environment. 

What happens to metadata and versions?  
All metadata—including custom attributes, classifications, and categories—transfers intact. Document version history is preserved, maintaining your audit trail and compliance requirements. 
Can this migration be executed in phases?  
Absolutely. Phased migrations reduce risk and allow you to validate results before moving additional content. We help you define migration waves based on business priorities, content types, or organizational units. 
Do you support export-only migrations?

Yes. If you need to extract content from OpenText Content Management – On-Premise without immediately importing to a target system, we provide structured export capabilities with full metadata preservation. 

How do you validate migration results?  
We use automated validation checks at multiple stages: pre-migration analysis, post-migration verification, and user acceptance testing support. Detailed reports show exactly what migrated, what changed, and what requires attention. 
What if we have custom object types or workflows?  
Our platform handles custom configurations. We analyze your specific setup during the discovery phase and create transformation rules that preserve your custom logic in the target environment. 

Ready to Start Your Migration?

Let's discuss your specific requirements and timeline. 

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