AppXtender to SharePoint Online Migration

Migrate from OpenText AppXtender to SharePoint Online and Microsoft 365, modernizing document management while preserving indexed content, scan batches, and business-critical workflows without disruption to daily operations.

Source

  • Digitech Systems AppXtender (legacy branding)
  • Kofax AppXtender (legacy branding)
  • OpenText AppXtender
  • OpenText AppEnhancer (rebranded successor)
  • AppXtender 7.x, 8.x, 16.x, 20.x and later versions

Target

  • SharePoint Online
  • Microsoft Teams
  • OneDrive for Business
  • Microsoft 365 ecosystem

Export-only option: Archive AppXtender content for compliance retention without migrating to a new platform

Common challenges

  • Converting AppXtender applications and index fields to SharePoint content types and metadata

  • Handling multi-page TIFF images and scanned document formats 

  • Migrating batch-scanned documents with associated index data 

  • Ensuring redirection of links pointing to archived content

 

Professionals working on a complex AppXtender to SharePoint Online migration challenges
IT professional managing large-scale enterprise content system migrations
  • Mapping AppXtender security groups and permissions to SharePoint 
  • Managing inconsistent or incomplete index field data from legacy scanning 
  • Preserving audit trails and timestamps for compliance requirements 
  • Extracting content from legacy AppXtender versions with limited API access 

How Xillio Addresses This 

Pre-migration content analysis with Xillio Insights

Pre-migration content analysis with Xillio Insights

We scan your AppXtender environment to inventory applications, analyze index field usage, assess data quality, and identify content volumes. This analysis reveals indexing inconsistencies, missing metadata, and opportunities to optimize your SharePoint information architecture. 

Application-to-Content Type Transformation

We design intelligent mappings from AppXtender applications and index fields to SharePoint content types and site columns, preserving searchability while optimizing for SharePoint's metadata-driven approach. Our migration accelerators—pre-built pathways refined through hundreds of migrations—streamline common transformations. 

Image Format Handling

We convert multi-page TIFF files and other imaging formats to SharePoint-friendly formats (PDF, individual pages) based on your business requirements and user experience goals.

Proven Migration Methodologies

With 20+ years serving enterprise and public sector organizations, Xillio has completed hundreds of migrations from imaging systems to modern collaboration platforms. We ensure your AppXtender transition is handled with expertise, addressing both technical complexity and business continuity. 

Xillio is trusted by companies worldwide:

What can make these migrations complex?

Content Model Mismatch

OpenText AppXtender's imaging-focused architecture and field-based indexing create unique migration challenges when transitioning to SharePoint Online's document management model. AppXtender organizes content around applications (document types) with custom index fields rather than folders—a fundamentally different approach from SharePoint's library and metadata structure. 

Metadata & Imaging Complexity

Each AppXtender application contains custom field definitions, validation rules, and search configurations that must be translated to SharePoint content types and site columns. Multi-page TIFF images common in AppXtender scanning workflows require conversion decisions: maintain as multi-page files or split into individual pages for better SharePoint usability. 

Workflow & Security Rebuild

AppXtender's batch scanning processes, workflow routing, and automated indexing represent embedded business logic that needs recreation in Power Automate workflows. Security models based on AppXtender groups and document-level permissions must map to SharePoint's different security paradigm. 

Legacy Content & Compliance Risk

Legacy AppXtender installations often contain decades of scanned content with inconsistent indexing quality, missing field values, and documents stored in proprietary formats or compression schemes. Organizations in regulated industries face additional complexity: maintaining audit trails, preserving timestamps, and ensuring chain of custody during migration. 

FAQ

Can you migrate AppXtender applications and index fields to SharePoint?
Yes. We map AppXtender applications and custom index fields to SharePoint content types and site columns, preserving the document organization and searchability your users depend on. 
What happens to multi-page TIFF images in SharePoint?
We convert multi-page TIFF files based on your requirements—either maintaining them as multi-page PDFs or splitting into individual pages for improved SharePoint usability and preview capabilities.
Can you migrate AppXtender workflows to SharePoint?
We document existing AppXtender workflows and routing rules, then provide specifications for recreating equivalent business processes using Power Automate to maintain process continuity. 
How do you handle incomplete or inconsistent index data? 
Our pre-migration analysis identifies indexing quality issues. We can apply data cleansing rules, flag incomplete records, or migrate as-is with documentation for post-migration cleanup. 
Can this migration be executed in phases?
Yes. We support phased migrations by cabinet, document type (doctype), department, or business unit, allowing your legacy Documentum Content Server to remain operational while you gradually transition to Documentum 23.4.
Do you support export-only migrations for archival purposes? 
Yes. If you're decommissioning AppXtender but need to retain scanned documents for compliance, we can export content with full index data to long-term archival storage. 

Ready to retire legacy imaging systems and embrace modern document management?

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