OpenText Content Management to SharePoint Online Migration

Move from OpenText Content Management (Content Server) to SharePoint Online with control over your content, metadata, versions, permissions, and structure. Xillio helps you analyze the source environment, transform content for Microsoft 365, execute controlled migration runs, validate results, and keep legacy links usable when URLs change.

Source

  • OpenText Content Management/OpenText Content Server – On-Premise
  • OpenText Content Management – Managed Services

Target

  • SharePoint Online
  • Microsoft Teams files content
  • OneDrive for Business
Export-only is also supported. 

Typical Challenges

  • Complex metadata models – Custom attributes, taxonomies, and classifications that don't map directly to SharePoint
  • Custom object types – Specialized content structures built over years of use
  • Permissions and access models – OpenText users, groups, ACLs, and inheritance need to be translated into the target SharePoint security model and validated
  • Folder, path, and naming constraints – Deep hierarchies, long paths, file names, and incompatible characters may require restructuring before content is loaded into SharePoint
  • Records, retention, and audit information – Records-management metadata, holds, versions, and audit information need explicit treatment based on the source configuration, governance requirements, and SharePoint target design
  • Link Redirection – URLs pointing to OpenText content can break when content moves and may require redirect rules or migration mappings
Complex enterprise content migration from on-premises OpenText systems to SharePoint Online

How Xillio Migrates OpenText Content Management to SharePoint Online

OpenText environments can contain years of content, custom metadata, permissions, versions, and deeply nested structures. Xillio provides a controlled migration process from source analysis and target mapping through transformation, migration, validation, and post-migration link continuity.

This is How Xillio Handles It

Analyze the source with Xillio Insights

Analyze the source with Xillio Insights

Analyze your OpenText environment before migration to understand content volumes, ROT content, duplicates, metadata quality, usage patterns, and other issues that affect scope and migration decisions.

Transform and migrate with Xillio Migrate

Extract OpenText content, map metadata and structures to the SharePoint target model, apply transformation rules, and load content through a controlled migration environment.

Simulate, validate, and report

Test migration logic before production, validate results, monitor migration runs, report exceptions, and maintain an audit trail throughout the project.

Maintain link continuity with Link Redirector

Maintain link continuity with Link Redirector

When OpenText URLs change, Xillio Link Redirector can resolve requests and redirect users to the new content location during or after migration.

See the Migration Process in Action

See how Xillio analyzes OpenText content, prepares metadata and structure for the target environment, and transforms, maps, validates, and migrates content to SharePoint Online.

Watch the demo
OpenText Content Management to SPO

Proven at Scale 

Xillio brings 20+ years of content migration experience and has delivered 1000s of migrations across enterprise and public-sector environments. Our 60+ in-house-developed connectors support migration across major content platforms, and Xillio is trusted by 250+ companies worldwide:

Experience You Can Trust

Organizations trust Xillio to deliver large-scale OpenText to SharePoint migrations with minimal risk and proven business outcomes.

For a major Australian utility company, Xillio migrated 51 terabytes of content and 25.5 million documents from OpenText Content Server to Microsoft SharePoint across more than 30 business functions, completing the migration on time and within budget while maintaining uninterrupted operations.

51 Terabytes, Zero Escalations A Seamless Move to SharePoint
51 Terabytes, Zero Escalations A Major Utility Company's Seamless Move to SharePoint

51 Terabytes, Zero Escalations A Seamless Move to SharePoint

OpenText to SharePoint: 10.3M Financial Records Migrated Safely
10.3M Financial Records Migrated from OpenText to SharePoint Successfully

OpenText to SharePoint: 10.3M Financial Records Migrated Safely

 In another project, Xillio helped a leading Australian automotive financial services provider migrate 10.3 million financial records from OpenText Content Server to SharePoint Online across 24 SharePoint sites, ensuring regulatory compliance, preserving metadata and file integrity, and achieving zero business disruption. 

FAQ

Can you migrate permissions from OpenText Content Management to SharePoint Online? 

Yes. Xillio can migrate OpenText permissions and map them to SharePoint so users and groups retain the appropriate access to content. The exact approach depends on how permissions are set up in your OpenText environment.

What happens to metadata and versions?  

Xillio maps your OpenText metadata to the SharePoint structure and can migrate document versions. Because OpenText and SharePoint organize information differently, we agree upfront how metadata, versions, and other important content information should be handled.

Can this migration be executed in phases?  

Yes. The migration can be divided into test runs and phased releases, for example, by department or content set. This allows results to be checked along the way instead of moving everything in one large cutover.

Do you support export-only migrations?  

Yes. Xillio can extract content and metadata from OpenText without importing it into a new system. This can be useful when you want to archive content, retire an OpenText environment, or prepare the content for another destination.

How do you validate migration results?  

Xillio compares what was found in OpenText with what was migrated to SharePoint. Migration reports show what moved successfully and what needs attention, so exceptions can be reviewed and resolved.

What if we're running an older version of OpenText Content Management?  

Older OpenText Content Server environments can also be assessed for migration. We review your version, configuration, and content first and determine the appropriate migration approach for your environment.

What happens to links to OpenText content after migration?

When OpenText URLs change after content moves, Xillio Link Redirector can direct users to the new content location. This helps keep existing links usable during and after the migration.

Plan Your OpenText to SharePoint Online Migration

Let's discuss your migration and map out a plan that fits your timeline and requirements. 

Request a Quote

Get a clear, customized estimate based on your requirements.