Objective to SharePoint Online Migration
Migrate from Objective ECM to SharePoint Online and Microsoft 365, government recordkeeping compliance, while gaining modern collaboration and retiring on‑premise infrastructure.
Source
- Formerly TOWER Software ECM
- Objective ECM 7.x, 8.x, 10.x and later
Target
- SharePoint Online with Records Management
- Microsoft 365 with compliance features
- Microsoft Purview for advanced governance
- Teams and OneDrive with appropriate controls
Export-only option: Archive Objective content for permanent government recordkeeping
Typical challenges
- Mapping container hierarchies to SharePoint site structures while maintaining governance
- Translating disposal authorities and retention schedules to SharePoint retention policies
- Preserving the distinction between documents and declared records
- Converting security classifications and access controls to Microsoft 365 information protection
- Managing links that point to archived content
- Migrating vital records flags and business continuity metadata
- Recreating recordkeeping workflows and disposal approval processes
- Maintaining audit trails and compliance
- Handling government-specific metadata requirements and classification schemes
Government Migration Specialists
With 20+ years including extensive work with federal, state, and local government agencies, Xillio understands the unique recordkeeping, security, and compliance requirements of public sector organizations. Our proven methodologies ensure migrations maintain governance while enabling modernization.
The content is migrated straight into and published on the live environment of government.nl in scheduled, automated manner
Government of the Netherlands
It was a pleasure to work with a company that understood our needs. From the very first conversation, it was clear they knew exactly what they were doing, and how to do it well. They asked all the right questions, delivered on their promises and completed the project on time. That expertise was an important part of why we wanted to work with Xillio.
David McIntyre
Build America Mutual
We are building the Avans SharePoint environment department by department. The overall layout is becoming clearer and thanks to Xillio we now have an optimally arranged process.
Antal Derene
Avans University of Applied Sciences
All in all, we were impressed by the flexibility of Xillio’s solution and the support of the Xillio team throughout the migration
Simon Denton
Mott MacDonald
Xillio’s expertise and commitment was excellent, and it’s clear that they understand every step involved in a content migration.
Dietmar Rabich
WestLotto
We were very happy with Xillio’s help and expertise. Without these we’d never have been able to bring our project to such a successful and timely conclusion.
Stefan Groen
Erasmus University
During discussions, the Xillio specialists’ professionalism came to the fore with a transparent project plan and proven tools. That gave us the confidence that they could indeed take on this huge challenge. The result was a very pleasant cooperation.
Astrid Faassen
Middelburg Municipality
Why These Migrations Can Be Complex
Government Records Architecture
Objective ECM's records management DNA, specifically designed for Australian government requirements, creates unique migration complexity when moving to SharePoint Online. The platform's container hierarchy (organizations, divisions, sections, teams) provides structured recordkeeping that must be thoughtfully mapped to SharePoint's site and library architecture while maintaining governance.
Legal Classification Translation
Objective's classification schemes, particularly those aligned with Australian General Disposal Authorities (GDAs) and agency-specific disposal schedules, require careful translation to SharePoint retention policies and Microsoft 365 compliance labels. These aren't simple metadata fields—they represent legal obligations for record retention and disposal that must remain enforceable post-migration.
Records, Security & Lifecycle Mapping
The platform's distinction between documents and records, where documents can be declared as records with different lifecycle rules, needs mapping to SharePoint's record declaration and in-place records management features. Objective's vital records flags, security classifications (PROTECTED, UNCLASSIFIED), and access control lists reflect government security frameworks that must align with Microsoft 365's information protection capabilities.
Governance Workflow Recreation
Objective workflows managing approval processes, recordkeeping tasks, and disposal reviews represent embedded governance processes critical to compliance. These need recreation in Power Automate while maintaining audit trails and accountability chains required by government recordkeeping standards.
Ongoing Compliance Assurance
Organizations using Objective typically operate under strict recordkeeping policies, information governance frameworks, and audit requirements. Migration isn't just technical—it requires demonstrating continued compliance with AS ISO 15489, Archives legislation, and agency-specific recordkeeping requirements throughout and after the transition.
How Xillio Addresses This
Pre-migration governance analysis with Xillio Insights
We analyze your Objective environment to map container structures, inventory disposal authorities, assess classification scheme usage, and evaluate recordkeeping metadata. This analysis ensures SharePoint architecture design maintains governance requirements and identifies compliance considerations before migration begins.
Government ECM Expertise
Our Objective ECM connector understands container hierarchies, disposal schedules, and records management metadata specific to government requirements. We've helped federal, state, and local government agencies transition to Microsoft 365 while maintaining compliance.
Disposal Authority Mapping
We create detailed mappings from Objective disposal authorities and retention periods to SharePoint retention policies and Microsoft 365 compliance labels, ensuring legal obligations remain enforceable and auditable in the new environment.
Records Management Configuration
We configure SharePoint's records management features—in-place records management, record declaration workflows, and retention policies—to mirror Objective's records management capabilities while leveraging Microsoft 365's modern compliance tools.
Governance Framework Maintenance
We work with your records managers and compliance teams to document how SharePoint configurations maintain alignment with AS ISO 15489, agency recordkeeping policies, and Archives requirements, providing evidence for compliance audits.