FAQ

Yes, thanks to Microsoft's ingestion mechanism and our specialized connector, users won't experience disruptions during the import.

Essentially, all content and metadata can be migrated to SharePoint Online. Additionally, we can provide insights into aspects like current permissions and workflow statuses to support a seamless transition.

We meticulously map and migrate access controls to ensure that permissions and security settings are faithfully transferred from the source to the target system. This process ensures that only authorized users have access to specific data, maintaining the integrity of your security protocols during the migration

Yes, our Xillio Insights analysis tool performs a detailed examination of content sources to identify redundant, obsolete, or trivial (ROT) content based on your company's definitions. If a retention or file plan exists, we adhere to it when creating disposition lists or selections.

Yes, classifications from the legacy system can be carried over, or new classifications can be assigned based on the (new) records management schedule. These classifications are then integrated into the target platform.

Yes, we can preserve the metadata during migration, ensuring that all essential information associated with your files and folders remains intact as it is transferred to the target system. Our tools are designed to accurately map and migrate metadata to maintain data integrity throughout the migration process.

Based on business rules, legacy content can be segmented into multiple target systems. For example, current information can stay in active sites, while historical content may be migrated to long-term archives.

See our comprehensive list of systems and connectors we're experienced with on this page: https://www.xillio.com/migration/connectors. Additionally, our platform is engineered for ease in creating custom connectors for any system you wish to migrate from.

We provide comprehensive reconciliation reports to ensure full transparency throughout the migration process. These reports detail what was discovered in the source system, along with what was successfully or unsuccessfully migrated to the target system. This approach offers complete visibility, enabling you to verify that all data has been accurately transferred.

Yes, both our migration platform and project methodology are fully designed to accommodate migrations on a per-department basis. We can segment the data according to departmental needs, ensuring a targeted and efficient migration process tailored to each department's specific requirements.

Yes, we have extensive experience migrating to various content systems. However, at many of our client's requests, the majority of our migrations target the Microsoft 365 platform.

Yes, our Link Redirector seamlessly handles this task. It captures requests to documents in the old legacy system and redirects them to their new locations post-migration. The source of the redirect is irrelevant, eliminating the need to track which systems might contain these links.

Yes, Xillio can assist in classifying your data as active or non-active and offer guidance on retention policies. We analyze metadata such as creation and last-modified dates, along with any other relevant data points you specify. This information enables you to make well-informed decisions about your data management.

Yes we will help. Our team offers expert guidance and best practices for your consideration, but ultimately, you'll make key decisions such as which data should be migrated to the new system.

Yes, merging metadata fields is a common transformation we perform in migration projects. This step is essential for preserving all content when the source system has unique fields that the target system lacks.

To manage limitations in the target system, such as metadata length restrictions, our migration platform is capable of flexible metadata transformation. We consult with customers to outline possible transformations and collaboratively decide the best course of action, ensuring data aligns with the target system's constraints and requirements.

Xillio identifies folder and file names that exceed length limitations. These can either be manually shortened or automatically adjusted based on predefined business rules to restructure the content.

Yes, we can integrate multiple input sources or source systems to improve metadata quality. This approach allows us to transform legacy metadata to align with your company's latest taxonomy and dictionaries.

Typically, we conduct multiple test migrations. The initial test focuses on technical aspects using a small dataset to verify the correct setup and mapping. The second test involves a larger dataset, conducted after most technical issues are resolved, to help us extrapolate runtimes for the final production migration.

The migration project is a collaborative effort. During a migration project, we engage closely with our clients. Content owners and data specialists are integral to the decision-making process, determining which data to migrate and how it should be mapped.