Migrate file share to SharePoint Online

Enrich content during a file share migration

Download cases

Best practices to migrate file shares to a new ECM system

In many cases, each employee within an organization uses their methodology or process for managing versions of files, or creating metadata. In addition, the organization as a whole may lack a policy regarding how to clean up or delete files. Because of these problems, there is no uniform methodology, and file shares have become polluted over time. This makes the content migration of file shares to SharePoint Online or Office 365 very complex.

One of the main reasons for a SharePoint content migration and/or Office 365 is that these environments make it easier to search and find relevant content than file shares.

To optimize the findability of documents, Xillio's content migration software focuses on transforming, clean-up and enriching content.

Enrich content during the migration process

In addition to determining valuable content, for example, by duplicating the system data or using it for selection, Xillio also ensures better findability and manageability in the new system. The starting point of Xillio for every migration is to add value, for example by restructuring or adding metadata via various smart techniques. This results in improved acceptance of the new system and makes migration a possibility to improve, where it is usually considered a necessary evil.

After an extensive analysis of the content collections on your file shares, Xillio provides intelligent content migration tools and services to enrich content by improving metadata, classifying content, applying versioning (e.g. different versions of documents are 'stacked' in SharePoint), and de-duplicating documents. This way, only valuable content is migrated to your new SharePoint / Office 365 environment.


End User VS Central Migrations: Risks and Benefits

Migrating data from legacy file shares to the Microsoft 365 cloud, is crucial for evolving organizations. However, allowing end users to manage their own migrations poses significant risks, including data inconsistency, quality loss, security vulnerabilities, and compliance challenges. In contrast, a centralized approach ensures a controlled, efficient, and compliant process. As the saying goes, "lift and shift is a lie," underscoring the importance of a well-managed migration strategy.

This document outlines the risks associated with end user file share migrations and highlights the benefits of a centralized approach. By adopting a centralized strategy, organizations can make informed decisions that protect data integrity, enhance content quality for search and AI tools like Copilot, and streamline the migration process.


Popular resources

Xillio supports content migrations to and from any source and target system. Below are some popular resources showcasing our experience and success clients stories. For more stories from our satisfied clients worldwide, you can take a look at our ciient page.

Copilot purple

Microsoft Copilot: the future of business is here

With the long-awaited rollout of Microsoft 365 Copilot for enterprise, the future of business is finally here. However, if your organization wants to make the most out of all that Microsoft Copilot has to offer, proper preparations – and properly managed expectations – are in order.

Read Blog

file share migration to SharePoint Online

Enterprise-wide content migration from file shares to Microsoft SharePoint Online

Asian electricity company migrates content to the cloud in phases based on Xillio’s best practices. 


WP_The changing role

A Guide to Understand The Changing Role of Microsoft SharePoint

This white paper navigates the evolution of Microsoft SharePoint and its latest developments, from its inception as a web portal product to its current status as an enterprise-level collaboration and content management platform.

DOWNLOAD Whitepaper

How To Take The Headache Out Of Your Migration To Microsoft 365

This white paper explains all challenges that keep you from migrating to Microsoft 365. Most of these are easy to solve, but others will give you a real headache. Let’s have a look at them.

Challenges when migrating to Microsoft 365

Request a quote