Migrate file shares to SharePoint Online and Office 365

Best practices to migrate file shares to a new ECM-system

In many cases, each employee within an organization uses their own methodology or process for managing versions of files, or creating metadata. In addition, the organization as a whole may lack a policy regarding how to clean up or delete files. Because of these problems, there is no uniform methodology, and file shares have become polluted over time. This makes the content migration of file shares to SharePoint Online or Office 365 very complex.

One of the main reasons for a SharePoint content migration and / or Office 365 is that these environments are easier to search and find relevant content than file shares.

To optimize the findability of documents, Xillio's content migration software focus on transforming, clean-up and enriching content.

Enrich content during the migration process

In addition to determining valuable content, for example by duplicating the system data or using it for selection, Xillio also ensures better findability and manageability in the new system. The starting point of Xillio for every migration is to add value, for example by restructuring or adding metadata via various smart techniques. This results in improved acceptance of the new system and makes migration a possibility to improve, where it is usually considered a necessary evil.

After an extensive analysis of the content collections on your file shares, Xillio provides intelligent content migration tools and services to enrich content by improving metadata, classifying content, by applying versioning (e.g. different versions of documents are 'stacked' in SharePoint) and de-duplicating documents. This way, only valuable content is migrated to your new SharePoint / Office 365 environment.