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As the first product from the Project Cortex initiative, Microsoft released intelligent content processing under the label SharePoint Syntex. Syntex offers fully automated content processing in the simplest possible manner – empowering your business to define content automation by itself!
Automating the processing of content created or received in bulk typically required the support from experts in workflow solutions or even programmers – both for creating applications and maintaining them. With the advance of so-called ‘low code’ applications, the involvement of business representatives knowledgeable about the processes itself was already increased. Now, Microsoft has taken this development a step further by offering fully automated classification and metadata extraction to business users in an easy-to-understand platform – SharePoint Syntex
If you already know SharePoint Online, Syntex is a logical addition for bulk processing newly created or inbound content – ranging from invoices, timesheets, HR forms, resumes, contracts, and complaints, to tagging of records to reach compliance or just for adding more context to the content you daily publish to your intranet.
By having Syntex classify your content, it can be much more easily found, or tagged into the proper compliance category to protect it from unwanted sharing, access, or changes. Furthermore, Syntex adds more advanced search capabilities to SharePoint, allowing professionals to find content in more advanced ways. Next to processing content more efficiently and securely, This opens the door to organizing content a lot better than previously possible, and to active knowledge sharing.
SharePoint Syntex can be made even more powerful by adding Power Automate flows. These will allow you to further process your new categorized and annotated content, using the freshly added context to push the content into the right processing branch, have it picked up by the right department, or published to the correct channel.
Xillio and Metataxis explain how you can design information architecture and an information governance framework that could leverage Microsoft SharePoint Syntex to its fullest extent.
You want to get started with SharePoint Syntex, but for processing to kick in you need your content inside of SharePoint Online. Regarding your content these challenges are common:
You have a lot of content, distributed over numerous file shares and systems. You have countless processes, workflows, and tools built around this content.
In order for SharePoint Syntex to deliver on its value, this content should be migrated to Microsoft 365.
SharePoint Syntex will automatically pick up content from designated libraries, and depending on the configuration you apply to it enrich its metadata or move it into another application or repository altogether. You may re-use preconfigured content processing models, or define your own from scratch and share these across SharePoint site collections or even Microsoft 365 tenants.
Are you uncertain about the impact of implementing SharePoint Syntex and how you can fully utilize it? Do you want to know how to integrate Syntex and Power Automate capabilities? Do you have questions about migrating your content to Microsoft 365, such as “Do I need to migrate immediately, or can I do it in a phased manner?”
Syntex can be seen as one of the ‘missing links’ that people are looking for when they consider moving their content to the Microsoft 365 platform. It adds the necessary content processing capabilities you are used to having as part of your ECM platform.
As an official Microsoft Content Services Charter Member, Xillio knows how to solve these challenges, and has answers to all your questions. We can help you migrate vital content towards Microsoft 365 and roll out SharePoint Syntex within your organization.
Let us help you define your SharePoint Syntex Roadmap & Quick Wins. Fill out the form to contact us!