Migrate from Hyland OnBase to SharePoint Embedded with full control. Clean, secure, and future-ready.

Many organizations are leaving Hyland OnBase behind. Some are looking to modernize. Others are aligning with Microsoft 365 as their digital foundation. In most cases, OnBase content has become difficult to access, secure, or connect to modern tools.

SharePoint Embedded introduces a new content services model. As a headless, API-first platform from Microsoft, it stores content directly in your Microsoft 365 tenant. You stay in control of structure, compliance, permissions, and lifecycle.

Xillio helps you migrate from Hyland OnBase to SharePoint Embedded in a clean and structured way. No chaos. No shortcuts. Just secure, compliant migration with full control.

Why organizations move from Hyland OnBase to SharePoint Embedded

• Store content securely in your own Microsoft 365 tenant
• No dependency on the SharePoint user interface
• API-first platform lets you fully integrate with your own applications
• Native compatibility with Microsoft Purview for compliance, retention, and eDiscovery
• Streamline operations by retiring legacy ECM platforms
• Gain long-term flexibility, scalability, and reduced vendor lock-in

Purpose-built OnBase connector for SharePoint Embedded

Xillio’s OnBase migration connector is designed for complex, large-scale moves into SharePoint Embedded. It is fast, reliable, and purpose-built for regulated environments.

• Extracts documents, folders, metadata, versions, and security from OnBase
• Ingests data into Xillio’s Unified Content Store for mapping and enrichment
• Pushes content into SharePoint Embedded using high-throughput Microsoft Graph API calls
• Applies folder and file structure using containers aligned to Microsoft Entra ID (Azure AD)
• Handles permission inheritance limits and Microsoft API throttling
• Tracks every action with detailed logs, reports, and audit trails

Our connector delivers the precision and control needed for enterprise-grade OnBase migrations to SharePoint Embedded.

How we migrate OnBase to SharePoint Embedded

We begin by extracting all relevant content from your Hyland OnBase environment, including documents, metadata, versions, and access controls. This data is then processed through our Unified Content Store to prepare it for import.

From there, we:

• Collaborate with your teams on metadata mapping and container structure
• Translate OnBase permissions into Microsoft Entra ID roles and groups
• Import content into SharePoint Embedded using controlled API operations
• Validate all results and deliver comprehensive audit logs
• Support phased rollouts, delta migrations, and link redirection if required

The result is a structured and predictable migration tailored to your governance, security, and operational needs.