Xillio blog posts

Recent posts

• Data and content consolidation into IBM FileNet P8
  For a large US financial services company, we successfully deployed a large migration project from multiple repositories - being Oracle WebCenter Content (WCC), SharePoint, FileNet, Sybase, and DB2 - into a new IBM FileNet P8 Content Manager.
• How Digital Transformation is Speeding Up Legacy ECM Migrations
  You can legacy ECM migrations to digital transformation, but what specific dynamics in this large concept are there causing it?
• 5 Must-Take Steps Before Migrating From File Shares
  Moving from the traditional file shares to an ECM platform can be a daunting challenge. Before you start the migration, here are 5 steps you should take to ensure a successful migration.
• How to Extend ShareGate So It Also Supports Legacy ECM?
  We understand that you don’t feel like replacing ShareGate and lose the benefits of this investment. That is why we created a solution that allows your organization to use ShareGate ánd support multiple (legacy) content sources.
• Sneak Peek of New Localization Hub
  In this blog we'll show you a sneak peek of the Localization Hub. This is is an application that connects any CMS to any translation tool.
• Why we build the Hub for the Localization Industry
  Xillio is creating an application that works on top of our API to make integrations available for everybody in the localization industry, and even broader. This tool supports CMSs but also integrates with all the translation technologies.
• 5 Questions You Have To Ask Yourself When Migrating HP TRIM
  HP TRIM is a Document and Records Management solution. If you want to (fully or partly) move away from this solution to a more collaboration focussed solution as SharePoint, you have a challenge at hand, here are 5 questions (and answers) you have to ask yourself!
• Introducing the future of content connection for the language industry
  The evolution of content connectivity goes from content migration to content integration. An integration layer communicates with all document management systems
• Recommendations for Your Migration to Adobe Experience Manager
  A web content management system migration to Adobe Experience Manager is a large undertaking for an organization and can cause a lot of frustration. Here are a few recommendations for your move to AEM.
• Why Integration Helps Everyone Involved in the Translation Industry
  Here is why content connectivity can increase efficiency and flexibility for all involved in the Translation and Localization Industry.
• Why a Migration to Nuxeo Is Not as Difficult as You Might Think
  Due to its multi-functionality, it is vastly assumed that the cost, effort and risk involved when migrating to a Nuxeo environment is higher than it actually is.
• Want to Support Continuous Localization? Upgrade your Connector Strategy!
  Continuous Localization adds a whole new layer of technical complexity into the integration, and your current connectors will most likely need an update to support it.
• 8 Challenges When Migrating Legacy ECM
  There are many reasons and challenges to postpone a content migration. Here are 8 challenges that organizations face when migrating away from their legacy enterprise content management (ECM) systems
• How to Get Your Editors to Like A Website Migration?
  A lot of organizations think they need to use their expensive editors to move content from one CMS to another or to create some new structures. So, how can you get your web editors to like this type of work?
• 4 Content Challenges for Localization Departments
  Working as a Localization Manager means facing many challenges. We explore 4 basic challenges for localization and translation departments that we have seen over the year with regards to content.
• How to build a profitable migration unit?
  We found out that building a dedicated migration unit could help convince your skeptical clients that the migration solution you suggest is reliable and eventually helps closing deals. Nice! But how do you set up such an unit.
• Why IT consultancy firms should build a migration unit
  The need to offer cloud migrations has become a must-have. To be able to do this, IT consultancy firms should build their own migration unit. Here are 3 reasons why.
• 3 dataset rules you must use for compliant content migration
  To make a content migration successful, compliant and auditable, 3 main rules that have to be taken into account with regards to your dataset and database. Learn which one.
• Why Enterprise Information Archiving vendors miss out on revenue
  Enterprise Information Archiving (EIA) vendors, have a problem that causes them to miss a major opportunity. What is the problem? How can Xillio help EIA vendors?
• How Language Service Providers can gain a competitive advantage
  Content is about the connection an organization makes with their (potential) customers. Talking to them in their native language is usually preferred. How can Xillio help Language Service Providers?
• Clean, upgrade and restructure HTML in a website migration
  Read our newest blog to find out how to clean, upgrade and restructure HTML before or during a website migration.
• What transformations are needed for a website migration?
  What tranformations are needed for a website migration? Any maintainable website larger than just a few pages will be stored in a smarter way than with only an html file for each page. You can’t just shove them to the next website. Read all about it in our new blog!
• How to determine the scope of your website migration?
  To determine the scope of your website migration, best way is to start with making selection rules. Which content is still relevant? Read the blog to determine the selection rules for your content.
• First Stop in The Digital Transformation Journey: Content Pollution
  To address the content pollution problem during the digital transformation, there are basically three questions organizational leaders can ask themselves. In this blog we'll explain the three steps.
• I already have connectors, what is the added value of Xillio?
  Ok, so you have your own connectors. And yes, we get that some of these are very strategic to you or even core to your product. Where then does Xillio come in?
• 3 Questions Project Managers should ask when starting a content migration
  Most project managers are experts in project management. Not necessarily in leading a content migration project. Before starting a content migration project, they can prepare themselves by asking 3 important questions.
• How can I migrate Documentum content to SharePoint
  Need to migrate Documentum content to SharePoint environment? Read our blog to find out how to migrate content and data between these two systems.
• How to handle permissions during a Documentum migration?
  In this blog we look at the main steps in advance or during a Documentum migration. Take a look at these steps when migrating content and permissions out of a Documentum repository.
• GDPR and the impact on your content landscape
  In this blog we look at the upcoming GDPR, what changes and when it is necessary to migrate content and when content integration is a better option.
• 5 Approaches to Get Started with Content Migrations
  What are the different content migration approaches? 5 Approaches to Get Started with Content Migrations, these are grouped in having it done, or doing it by yourself. In this blog we'll explain the different content migration possibilities.
• 5 Things That Can Go Wrong with Manual Content Migration
  Like all other approaches for managing content migration, there are always things that can go wrong with manual content migrations. Read the blog!
• How to migrate data from Alfresco to SharePoint within a tight time-frame?
  If you wish to migrate thousands of documents from your Alfresco to SharePoint but you lack time, then here are the steps you can take.
• Is it possible to migrate Alfresco tasks to SharePoint tasks?
  In the process of an Alfresco data migration, one of biggest questions is how to migrate Alfresco tasks to SharePoint tasks. Read the blog to find out.
• Why and how to get users involved in your content migration project?
  Read this blog to learn why and how to get users involved in your content migration project.
• Translatable content: the four basic models
  Over time developers have sought clever solutions to implement translation into their products. There are four models for translating content.
• 4 Key Elements of an Integration Strategy
  If you want to survive as a software product manager, you need a good integration strategy. Look at the 4 key elements of any integration strategy.
• Migrate to SharePoint: What is the optimal preparation?
  Are you considering replacing your outdated document management system with Microsoft SharePoint? We give tips for the optimal preparation for this migration.
• 4 Reasons why building integrations sucks
  As product manager for enterprise software products, one of the struggles I always had to deal with is integrations. Here’s why building integrations sucks!
• When Is Content Integration More Reasonable than Content Migration?
  When is it necessary to migrate content and when is content integration a better option. In this blog, we outline a number of situations.
• 3 Reasons to Develop Content Integrations with Xillio’s API
  In this blog we’ve listed three reasons for why you might want to consider using the Xillio API instead of trying to develop your own integrations. We'll give you 3 Reasons to Develop Content Integrations with Xillio’s API.
• Cloud applications and their "integration issue"
  While using cloud applications, users often want to exchange content between systems which is hard, Xillio has many connectors available to make this possible.
• Migration to SharePoint: Choose a combination of migration and integration
  Rolling out SharePoint within an organization involves more than just a technical implementation. Choose a combination of migration and integration.
• 3 Reasons Why Content Integration is Important
  Most organizations believe that maximizing the value of content through a coherent information strategy is critical. This requires a content integration strategy. Why?
• 5 Quick Tips about SharePoint data migration
  Need to migrate content from a legacy ECM system (e.g. Livelink, Hyland, Oracle WCC, FileNet, OpenText, Documentum) into a new SharePoint Online environment?
• The Evolution of Content Connectivity & Content Integration
  The evolution of content connectivity goes from content migration to content integration. An integration layer communicates with all document management systems
• 5 reasons why you need to integrate your Documentum repository
  Migration of your outdated EMC Documentum installation might not be the right choice. Here's why you might be better if with content integration
• The challenges of bulk migration of documents
  Migrating large amounts of documents and data has several challenges. Read the challenges of bulk migration of documents in our latest blog.
• Automated Content Migration in 2017
  Content migration can result in a costly and long-term process if the right knowledge is not present or the right migration tool isn’t used.
• 5 Steps To Enterprise-Wide Integrated Records Management
  A successful Records Management solution not only depends on the choice and implementation - there is more to it. 5 Steps To Enterprise-Wide Integrated Records Management
• 6 Reasons for Failing Content Migrations
  We’ve decided to list the following six most common reasons for failed content migrations. Why do content migrations fail. Here are 6 important reasons.
• The future of Documentum: a LEAP forward?
  Now Documentum was acquired by OpenText, do you need to migrate Documentum to OpenText? It looks like OpenText is focusing primarily on LEAP.
• The new core business of ECM vendors
  The ECM market is changing. ECM vendors no longer see their own repository as a core business. Instead they are integrating content repositories.
• 8 Important Developments in the Enterprise Content Management Market
  The enterprise content management market is evolving. We take a look at the latest trends, such as content service bus, content integration and content services.
• 6 Reasons Why Xillio Has the Best Toolkit for Your Document Migration
  You don’t want to lose data in a migration and that’s why your project deserves the best migration tool. And that's Xillio. Read more about why that is.
• Four stages of Enterprise Content Management maturity
  What are the four stages of maturity in Enterprise Content Management? Digitalization, document management, decentralization
• File shares: easy going
  Storing documents and other files on a file system is quick and simple. It seems like an unbeatable solution, but is has many drawbacks. Read why!
• Recognize duplicate folder structures with content analysis
  How to recognize duplicates in folder structures? Get rid of the 30 - 50% duplicate documents with Xillio's content analysis for network drives and repositories
• Later is now! Implement a system for enterprise content management
  Now is the time to explain the importance of good document management. Work in a structured manner with documents: assigning proper metadata, using versioning
• The newest movement in information management
  I envision a world without file shares, instead using the right tools for file analysis, collaboration, content sharing, management and archiving.
• Manual versus automatic content classification
  What is better? Manual classification or automatic content classification of documents? Read all about it in our latest blog about document classification.
• How to satisfy both IT and business implementing ECM - how Xillio was born
  Keeping IT and business both happy is a challenge when implementing ECM, but essential for success. Read how Xillio software will help.
• Breaking Enterprise Content Management Barriers
  Proper metadata and single-sourcing: useful principles for Web & Enterprise Content Management alike. Silos away; content central.
• Why Germans build better software
  In quality management the automobile industry still seems decades ahead of what we are doing for software. How would the Germans do it?
• International Data Privacy day. Celebrate or cry?
  Last week there was International Data Privacy day. Should we be celebrating? No, most companies are in no way in control yet of there sensitive content
• 6 things you should do to stay in control of content migration
  6 things you should do if you want total control over your content migration
• 9 steps to safely move your content to the cloud
  9 steps to safely move your content to the cloud
• Take control of the content explosion with content analysis
  The difference between success and failure for business will be wether they are in control of their content. Perform a content analysis to get in control
• Turning data into information
  When improving an ECM system, document quality is the decisive factor. How to turn data into information by adding meaningful metadata.
• Comparing web and enterprise content
  Three areas important to both external and internal platforms: structuring, customizing, and governing content. How do web and enterprise compare?
• How better metadata would help the New York Times
  How the New York Times and its online readers could profit from proper metadata.
• Building a business case for content clean-up
  The Netherlands has recently seen two examples of drastic content reduction with positive outcomes for the organizations involved and their clients.
• Qualitative Content Analysis: World Bank examine popularity of PDFs
  The World Bank have found almost one-third of their policy reports is never read. Qualitative Content Analysis can tell a large part of the story
• BIDMC Sitecore upgrade: Enabling content reuse
  Learn how we incorporated content reuse into the Sitecore upgrade at Beth Israel Deaconess Medical Center, improving editorial efficiency.
• Tackling drafts and duplicate documents in SharePoint
  How assessing the status of a document is best left to human judgment, but preventing duplicates can be automated through Xillio's smart technology.
• I have a small site. Why automate the migration?
  While small sites are often migrated manually, here are two example cases in which a small site is still well suited to an automated content migration for websites.
• Classified information for everyone
  On the difference between classified information in the sense of confidential, and classified information meaning grouped, categorized, and labeled.
• Migrating to Sitecore: transforming pages to components
  How do I organize my web content migration to Sitecore? And how do I split up my web pages into reusable page components? These are the steps to take.
• Making content work through metadata
  Creating useful information from an enterprise’s big pile of unstructured data. How to make content work for an organization's users through metadata.
• Migrating to SharePoint: how do I organize the data?
  How do you get your current data to SharePoint? Are you migrating to SharePoint. Learn how to organize your migration and benefit from SharePoint’s features.
• 6 reasons why a cut-and-paste migration is problematic
  Cutting out technical migration issues and resorting to manual cut-and-paste work may have benefits in some cases, but we can identify 6 problems when doing a website migration this way.
• Taxonomy discussions in an enterprise setting
  Why we need to focus on useful application of taxonomies rather than precise definition. And a hint at manual versus automated content classification.
• ASR: Flexibility and quality improvement in migration to SharePoint
  Satisfying IT and business at insurer ASR during their Tridion to SharePoint migration by introducing flexbility and focusing on quality improvement.
• One million reasons to use metadata
  Metadata is key to make documents in your ECM solution findable and provide the correct version. Benefits: productive employees & better data quality.
• 3 Damaging effects of duplicate information
  Around 20% of the data in an enterprise is duplicate information, studies have found. Highlighting three examples of the damage this may cost.
• People & metadata: a love-hate relationship
  People enjoy the benefits of metadata, but hate assigning it. Auto classification reduces manual work and ensures high-quality metadata assignment.
• SURF: migrating from SharePoint to Hippo CMS
  With a relatively small content set, the automated migration from SharePoint to Hippo CMS for SURF benefited from an automatic approach in several ways.
• When do I start preparing for an upcoming migration?
  A content migration can be complex, so start preparing 2-6 months before the migration starts with a strong vision and a systems & content inventory.
• NMa: Enabling effective search through metadata enrichment
  Migrating 4 NMa websites into one global site to align the user experience, simplify the administration process, and greatly improve functionality.
• 5 reasons why an automated migration is more effective
  Any content migration project is complex and using a manual migration is tempting, but here’s 5 reasons why an automated migration is more effective.
• Migrating to SharePoint is not done by pressing a button
  Because SharePoint is flexible and not well-structured, you need to think carefully about data structures, missing metadata, and data cleaning.
• Synchronization as a first step to migration
  In a complex ECM/WCM application landscape it's hard to oversee implications of a migration. Synchronization offers a solution for a smooth transition.
• How long does a website migration take?
  No website or CMS migration context is the same. Many variables need taking into account. That doesn't mean, however, that you can't timeframe a migration project.
• Automated migration, what is it exactly?
  What is Automated Migration? In an automated migration data moves between information repositories using computer power. What's data, a repository and what does automation add?
• I'm not planning a website migration. Do I need a content audit?
  Three financial, organizational, and legal reasons why a content audit is useful, even when you’re not in the middle of a content migration project.
• 7 rules of thumb for high-quality website content
  User-generated cloudcasting platform Mixcloud inspires to apply 7 rules of thumb for creating findable, likeable and engaging website content of high quality.
• Rijksportaal: migrating 9 Dutch ministries to 1 intranet
  Xillio migrated the intranets of 9 Dutch ministries to a centralized Rijksportaal intranet. Learn how we approached this and how our client benefited.
• How much content do I have?
  Understanding what content you have leads to better usage, reduced duplication, and increased internal sharing. Xillio can help you get solid figures.
• Migrating from Livelink to SharePoint Online
  How automated content migration from Livelink to SharePoint helped an energy company launch a new, improved multilingual intranet in SharePoint 2010
• I don't know the size of my site. Can you help?
  Xillio reveals how large your site really is, and what content it contains. Use this to make better decisions about your brand's communications.
• How do I ensure content can be found?
  Users complaining they can’t find what they’re looking for on your internal knowledge sharing platform? 3 steps towards better content findability.
• I'm upgrading my current CMS. What challenges do I face?
  A factory upgrade path for your content management system may have unpleasant surprises. Three reasons to treat an upgrade like a platform migration.
• Why would I favor manual CMS migration over automated?
  For small data sets that only require a single migration, a manual migration will get you from A to B. Moving less than 1,000 pages? Manual is best.
• 5 tips to tackle the migration of 1 million+ documents
  Is there more to a large-scale migration than just big numbers? Here are 5 tips for a successful migration of 1 million documents into a new system.